Passenger Transport Contracts - Approved Operators List

Although this list is not for distribution to the general public, the list is used by all departments within the County Council when procuring transport for their clients/service users.

Only operators on the list are invited to tender for transport contracts.  The types of transport contracts operated being:

• Education
• Local Bus
• Social Services
• Music Transport

Tenders will only be invited from operators who register their wish to tender for work, and who comply with the Council’s Conditions of Contract in respect of licensing, insurance and seat belts

In order to be considered for inclusion on the Approved Operators List you must submit the following information. (All forms are available for download at the bottom of this page in PDF format):

Operator Information Form - this form indicates the type of licence(s) you hold, the capacity/number of vehicles you operate, and the type of contract work/area of operation you are interested in.

Statement of Insurance Cover - this form requires completion by your Insurance Company, Broker or Consultant.  Please note that the Conditions of Contract states the minimum insurance cover operators must provide are as follows:

• Motor Vehicle, Third Party Property Damage - minimum cover £5,000,000
• Public Liability (non motor)  - minimum cover £2,000,000
• Employers’ Liability  - minimum cover £5,000,000

Criminal Records Bureau (CRB) - for ALL contracts, all escorts, and drivers will be required to undertake a check through the CRB to identify any criminal convictions.  Such staff must be approved by, and receive an identity badge from the Transport Services Group.

Health & Safety - operators, with five or more employees, are required under Clause 21.1 of the Conditions of Contract to provide the Council with a copy of their Health & Safety Policy.  Operators with less than five employees are required to provide a written statement explaining their general arrangements for Health and Safety at Work.

The Health and Safety Executive (HSE) publish a leaflet called ‘An Introduction to Health and Safety’.  This leaflet is available for download from the Small Firms section under free leaflets.

Seat Belts - Operators of vehicles with 16 or fewer passenger seats are advised that for Education and Social Services Contracts all passengers should have a seat with a three-point inertia reel seat belt available.  The only exception may be the middle rear seat of a saloon car and the open seat on a 9-16 seat minibus when a lap belt may be appropriate for the conveyance of an escort.

The Transport Services Group also provides the following documents to assist operators (available for download in PDF format):

General Conditions of Contract - this forms the basis for the issue/renewal of all transport contracts let by the Transport Services Group on behalf of Lincolnshire County Council. 

Operator Information Pack - this pack hold examples of tender specifications, pricing schedules/options, vehicle specifications, acceptance of contract, fare conditions/scales, instructions for tendering/notes for guidance and a sample invoice.

For further information or to answer any questions, please contact The Transport Services Group