Guide to flexible working patterns

There are a variety of different flexible working patterns.  These reflect both the needs of the employee and the needs of the service area.

Annualised hours 

Annualised hours are more suited to a service area where seasonal variations have an impact on workload. 

Employees work a set number of hours over the year rather than per week. There are regular core hours and the rest are flexible to meet peaks in demand. 

To convert weekly contracted hours to annualised hours multiply by 52.2. 

We will calculate the amount of annual leave and Bank Holiday entitlement. We deduct the amount from the annualised hours, for the number of working hours over the year. 

Contracted hours should not be exceeded or underworked over the 12 month period. We pay the salary in 12 equal payments, irrespective of the number of hours worked that month. 

Where employment is terminated part way through a year, by either side, the manager will calculate any over or underworked hours. The number of weeks worked that year is multiplied by 37 hours, and we deduct the number of hours worked.  

We will pay employees any hours owed at the standard hourly rate. Hours owed will be deducted based on the standard hourly rate. 

Annualised hours conversion example 

For a full-time employee on Grade 4 with less than five years' service: 

A - Standard weekly hours: 37 
Total annual hours: 37 x 52.2 = 1,931.4 

B - Annual leave entitlement: 24 days 
Bank holidays: 8 days 
Total leave entitlement: 32 days 
Total leave in hours: 32 x 7.4 = 236.8 hours 

Annual working hours: A - B = 1,694.6 hours 

For a full-time employee on Grade 4 with more than five years' service: 

A - Standard weekly hours = 37 
Total annual hours: 37 x 52.2 = 1,931.4 

B - Annual leave entitlement: 29 days 
Bank holidays: 8 days 
Total leave entitlement: 37 days 
Total leave in hours: 37 x 7.4 = 273.8 hours 

Annual working hours: A - B = 1,657.6 hours 

Part-time employees should contact the relevant HR adviser for further information on their annualised hours calculation. 

Term-time only 

Employees only work during school term times.   

Contracts of employment are varied from a 52-week contract to a 38-week contract. We reduce the salary and annual leave entitlement accordingly. 

We pay the salary in 12 equal payments. 

The employee will take annual leave during the periods they are not working. We include annual leave payment as part of the normal salary. 

Managers should try to accommodate reasonable requests for time off to observe religious festivals.  

Managers should use their discretion within the rules for granting: 

  • annual leave 
  • flexible working hours 
  • unpaid leave 

Managers should bear in mind: 

  • the need to minimise the impact on service delivery 
  • and, the ability to cover critical frontline services where required 

Compressed working weeks or fortnights 

Employees can work their contractual hours over a shorter period. For example, four days per week or nine days per fortnight.   

The remaining day would be a non-working day agreed with the line manager. The day is fixed but with the flexibility to meet service requirements.  

Start and finish times should not exceed those set out in the flexible working hours.   

We will calculate annual leave in hours.