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Council Services:

Register a birth

By law, your baby's birth must be registered within 42 days of the date of birth.

Where can I register a birth?

If your baby was born in Lincolnshire, you can register the birth at any registration office in the county.

BOOK AN APPOINTMENT ONLINE

The birth should be registered within the district that the birth occurred but, if that is not possible, your registration officer will fill out a form of declaration and send it to the district where the birth occurred.

Birth certificates can be ordered and paid for at the time of making the declaration, however, they will be posted to you from the registration officer in the district where the birth took place.

You do not need to bring the baby to an appointment to show the birth has taken place as the local health authority or hospital where the birth occurred will notify the registration officer of the birth.

You can also book an appointment by calling 01522 782244 between 8am and 6pm Monday to Friday and 9am and 4pm on Saturdays.

Who can register a birth?

Parental responsibility is automatically given to the mother of the child and the father, if he is married to the mother.

Where the parents are not married, or were not married at the time of birth or conception, the father's details may only be entered in the register if one of the following applies:

  • the mother and father sign the birth register together
  • the mother provides a statutory declaration acknowledging the father's paternity, if he cannot attend
  • the father provides a statutory declaration acknowledging his paternity, if the mother cannot attend
  • either parent provides a parental responsibility agreement or an appropriate court order, if the other parent cannot attend.

The Statutory Declaration of Parentage form is available from any registration officer in England and Wales and can also be downloaded at the bottom of this page.

Unmarried couples should be aware that joint registration automatically gives the named father full parental rights over the child. This is until the child reaches the age of 18 years.

If information about the father is not recorded in the birth register then it may be possible for the father's details to be included if you re-register the baby's birth.

If neither parent is able to register the birth, the registration officer will arrange for the registration to be completed by:

  • the occupier of the house or hospital where the child was born
  • a person who was present at the birth
  • a person who is responsible for the child

Information required at registration

Mother

  • Forenames and surname
  • Date and place of birth
  • Occupation at the time of the child's birth or, if not employed, her previous occupation
  • Maiden surname if is, or has been, married
  • Date of marriage, if married to the child's father at the time of the birth
  • The number of previous children by her present husband and by any former husband

Father

  • Forenames and surname
  • Date and place of birth
  • Occupation at the time of the child's birth or, if not employed, her previous occupation

Child

  • Forename and surname
  • Date and place of birth
  • For multiple births, the time of each child's birth
  • Gender of the child/children

Documentation

It's important the information recorded in the birth register is correct before the entry is signed as errors can be inconvenient and expensive to correct. To assist the accuracy of the registration, please bring the following documents to the appointment:

  • Passport
  • Council tax bill
  • Driving licence
  • Marriage/civil partnership certificate
  • Birth certificate
  • Proof of address (eg, utility bill)

Naming your baby

It’s important to give the registration officer accurate information and correct spelling as this will be recorded in the register and will be a permanent record.

Choose carefully which surname the child will have if:

  • the parents have different surnames
  • the mother is not married to the father
  • the father does not have his details recorded in the register

The baby’s surname cannot be altered later, except in certain situations. For further information, visit Correct a registration.

What certificates will be issued?

After a birth has been registered, one short certificate will be issued free of charge. It will show the child's name, sex, date and district of birth.

A full certificate is more widely accepted as it is a complete copy of the register entry. For example, the passport office will only accept a full birth certificate with an application form for a passport.

Full certificates and additional short certificates cost £4 each at the time of registration or £10 at any time afterwards.

For any queries about the registering process, call 01522 782244 or email regist@lincolnshire.gov.uk.

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Last updated: 27 February 2017

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