Employee files - Retention schedule

Description

This service includes the following functions:

  • individual employee files
  • appraisals
  • teachers pension scheme
  • NHS pensions scheme
Retention period
Asset reference Function Description Retention period Statutory provisions
HR.3.1 Employee files Employee file - standard End of employment plus six years
  • Limitation Act 1980
  • Asylum and Immigration Act 1996
  • Transfer of Undertakings (Protection of Employment) Regulations 2006, SI 2006 No 246
HR.3.2 Employee files Fire service End of employment plus 40 years
  • Limitation Act 1980
  • Asylum and Immigration Act 1996
  • Transfer of Undertakings (Protection of Employment) Regulations 2006, SI 2006 No 246
  • Control of Asbestos at Work Regulations 2006 SI 2006 No 2739 Regulation 9
HR.3.3 Employee files Pensions Last action plus 13 years
  • Limitation Act 1980
  • Asylum and Immigration Act 1996
  • Transfer of Undertakings (Protection of Employment) Regulations 2006, SI 2006 No 246
HR.3.4 Employee files Safeguarding / negligence Last action plus 100 years
  • Limitation Act 1980
  • Asylum and Immigration Act 1996
  • Transfer of Undertakings (Protection of Employment) Regulations 2006, SI 2006 No 246
HR.3.5 Employee files Worked with adults End of employment plus 25 years
  • Limitation Act 1980
  • Asylum and Immigration Act 1996
  • Transfer of Undertakings (Protection of Employment) Regulations 2006, SI 2006 No 246
HR.3.6 Employee files Worked with children End of employment plus 50 years
  • Business decision due to IICSA

 

Reference number
HR.3