Celebration and registration services privacy notice - Privacy notices

Why we collect information about you
  • to provide registration services to births, deaths and marriages
  • to provide support services relating to births, deaths and marriages
  • to provide community facilities and promote inclusion
  • to support events
  • to support the registration service in Lincolnshire
What type of information we may collect
  • name, date of birth, address and other contact information
  • details of your social and/or economic status
  • financial information including bank details and payment information
We may also process some special category data
  • health data
  • race or ethnic origin
  • religious or philosophical beliefs
  • political views and affiliations
  • sex life or sexual orientation, including gender identification
Lawful bases for processing information about you
  • necessary to comply with a legal obligation
  • necessary to perform a task carried out in the public interest or in the exercise of official authority
  • necessary for reasons of substantial public interest
How we may collect your information
  • provided directly by you when you access services from the council or registrar
  • provided by other members of the public
  • provided by another organisation involved in the provision of services
Who we may share your information with
  • organisations and professionals involved in the provision of services
  • other local authorities and central government
  • The Registrar General
  • Ministry of Justice
  • police forces, other law enforcement and prosecuting authorities
How long we hold your information for

We are required to retain your information for as long as is necessary, after which it will be securely destroyed.

Further information on retention periods is available through our customer privacy notice.

Your information rights

You have several rights in relation to the information that the council holds about you. For information about your rights, when they might apply and how to make a request to exercise them, please see our customer privacy notice.

A copy of any register entry will be provided by this office in accordance with the law to any applicant, provided they supply enough information to identify the entry concerned and pay the appropriate fee.  The copy may only be issued in the form of a paper certified copy (a “certificate”).  An application for a certificate may also be made to the General Register Office.

Indexes for events registered at this office are publicly available in order to help members of the public identify the registration record they might need.  Access to indexes are available on request subject to a search fee.

Further information

The superintendent registrar is the data controller for birth, marriages and death registrations and can be contacted at registration@lincolnshire.gov.uk

Lincolnshire County Council is the data controller for civil partnership registrations, these are delivered by the same team and can be contacted at registration@lincolnshire.gov.uk.

The Registrar General for England and Wales is a joint data controller for birth, marriage, death and civil partnership registrations and can be contacted at the General Register Office, Trafalgar Road, Southport, PR8 2HH.

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