Post 16 data collection

We collect information about young people aged 16 to 18 (and up to 25 if they have an education, health and care plan) to track their current education, training, or employment status.

This helps us meet our statutory duty to support young people to participate in education or training and to report data to the Department for Education (DfE).

The information we collect enables us to:

• understand whether young people are in education, employment or training (EET)
• provide accurate, anonymised statistical reports to the DfE and local partners

• name, address, date of birth, and contact details (phone number, email address)
• parent or guardian contact details
• education and training history
• employment details (if in work or apprenticeship)
• intended destinations after leaving school or college
• participation status (for example, in education, training, employment, or NEET – not in education, employment or training)
• if you have an education, health and care plan (EHCP)
• unique learner number (ULN) and other education identifiers

We may also process some special category (sensitive) data such as:

• ethnicity
• gender
• sex

• necessary for compliance with a legal obligation
• necessary for the performance of a task carried out in the public interest or in the exercise of official authority
• necessary for reasons of substantial public interest

• directly from you via text message, email, phone call, or online form
• from your parent or guardian
• from schools, colleges, training providers and higher education institutions
• from local partner organisations
• from national datasets provided by the DfE

• the Department for Education (DfE)
• local schools, including maintained schools, academies, independent and special schools
• post-16 education and training providers, such as colleges, sixth form and apprenticeship providers
• local authority services that provide careers advice or youth support
• organisations that provide employment, training or apprenticeship opportunities
• other local authorities

We are required to retain your information for as long as is necessary, after which it will be securely destroyed.

Further information on retention periods is available through our customer privacy notice.

You have several rights in relation to the information that the council holds about you. For information about your rights, when they might apply and how to make a request to exercise them, please see our customer privacy notice. 

• customer privacy notice
• education and skills privacy notice
• Department for Education’s guidance on how young people’s information is used