Condition Surveys, Procurement and Advertising

Under the Freedom of Information Act 2000, I would be grateful if you could provide the following information relating to your corporate estate (schools, offices, depots, libraries, leisure centres, civic buildings) excluding housing stock, please provide:-



1. Condition Surveys

a) The date(s) of the most recent fabric/building condition surveys across your estate?

b) Was this contracted or delivered internally?

c) Do you operate a planned cycle (e.g. every 5 years)? If so, when are the next surveys due?



2. M&E Asset Registers / Surveys

a) The date(s) of the most recent M&E asset surveys, verifications, or register updates?

b) Was this contracted or delivered internally?

c) Do you operate a planned cycle (e.g. every 5 years)? If so, when are the next surveys due?



3. Forward Plans (Next 24 Months)

a) Are there any planned tenders/procurements for these services in the next 24 months? If yes, please provide scope and timescale.



4. Procurement Route & Advertising

a) If you have survey requirements due to do to tender, which route to market do you use - (e.g. open tender, framework call-off - framework name).

b) Further to above when is the expected publication year/month/quarter.

c) Please could you provide a generic estates department email address

1. Condition Surveys

a) The date(s) of the most recent fabric/building condition surveys across your estate?

- Condition surveys are provided to all Lincolnshire County Council (LCC) buildings every 5 years.

b) Was this contracted or delivered internally?

- It is being delivered by VINCI Facilites, our property provider

c) Do you operate a planned cycle (e.g. every 5 years)? If so, when are the next surveys due?

- Yes it is a 5 year programme and is reviewed annually to ensure it is up to date. Condition surveys are carried out February- September in each financial year

2. M&E Asset Registers / Surveys

a) The date(s) of the most recent M&E asset surveys, verifications, or register updates?

- Live system so being updated as and when notified

b) Was this contracted or delivered internally?

- It is being delivered by VINCI Facilites, our property provider

c) Do you operate a planned cycle (e.g. every 5 years)? If so, when are the next surveys due?

- It is ongoing and reviewed by the Asset Manager

3. Forward Plans (Next 24 Months)

a) Are there any planned tenders/procurements for these services in the next 24 months? If yes, please provide scope and timescale.

- Nothing planned, our current FM contract is for 5 years and commenced 1 April 2025

4. Procurement Route & Advertising

a) If you have survey requirements due to do to tender, which route to market do you use - (e.g. open tender, framework call-off - framework name).

- All are considered

b) Further to above when is the expected publication year/month/quarter.

- Not Applicable

c) Please could you provide a generic estates department email address

- CorporatePropertyTeam@lincolnshire.gov.uk