Print Room

Please answer the following questions:

Print Room

1) Do you have a print room equipped with one/more high-speed production device/s to handle large volume printing?

2) Is this run by your own staff or outsourced to a third-party provider?

3) If run internally, how many full-time equivalent (FTE) run this facility?

4) Number of devices & model type/s?

5) Name of incumbent supplier?

6) Contract start / end date and length of any option to extend?

7) If outsourced, please advise contract start / end date and length of any option to extend?

8) Was this contract awarded through a framework? If yes, which one used?

9) Annual spend (ex VAT) covering non-pay and staff costs or total outlay if this service is outsourced?

External Print

10) Do you outsource any print requirements to external suppliers - for example to print forms, booklets, leaflets, manuals, posters, banners etc?

11) Name of incumbent supplier/s?

12) If this arrangement is provided under contract, please advise start / end date and length of any option to extend?

13) Was this contract awarded through a framework? If yes, which one used?

14) Alternatively, was this awarded through a DPS arrangement?

15) Annual spend (ex VAT) for this service over the past 12 months?

Mail Room (Inbound and/or Outbound)

16) Do you have your own in-house Mail Room operation?

17) If yes, how is the service run - physical or digital mail distribution?

18) Is this run by your own staff or outsourced to a third-party provider?

19) If run by your own staff, how many full-time equivalent (FTE) staff run this facility?

20) If outsourced, please advise name of current provider, contract start / end date and length of any option to extend?

21) Was this contract awarded through a framework? If yes, which one used?

22) Annual spend (ex VAT) covering non-pay and staff costs or total outlay if this service outsourced?

23) Do you use a Hybrid Mail service / solution?

24) If yes, please (a) name supplier (b) contract start / end date (c) framework through which this awarded?

25) Finally, who is responsible for these arrangements at the Council?

I can confirm that the information requested is held by Lincolnshire County Council. I have detailed below the information that is being released to you. 

Print Room

1) Yes

2) Own Staff

3) 8.5 FTE for both Print and Post

4) 1 RHICO Pro 8300s Printer, 3 HP MEP E877

5) Apogee supplier and maintain printing equipment

6) 1st April 2024 – 31st March 2029. Two twelve-month extension options.

7) N/A

8) N/A

9) N/A

External Print

10) Do you outsource any print requirements to external suppliers - for example to print forms, booklets, leaflets, manuals, posters, banners etc?

Yes

11) No single supplier used. Quotes are obtained on individual orders for specific requirements.

12) N/A

13) N/A

14) N/A

15) Annual spend (ex VAT) for this service over the past 12 months?

Under the Freedom of Information Act, this information is exempt under Section 21. This is because the information is already reasonably accessible in the public domain.

The link to our spending reports is https://data.lincolnshire.gov.uk/ - ,click on ‘datasets ‘ (top right) and the spending report is the first option on the right. Labelled Lincolnshire County Council spending.

From there a list on monthly reports opens and these reports can be opened, downloaded and manipulated by the user to find the information. The information is listed under the heading ‘purpose’ then ‘Printing, Stationery & General Office Expenses’

Mail Room (Inbound and/or Outbound)

16) Yes

17) Digital – email mail requests sent to post team to print, incoming post scanned and sent to recipient, not hand delivered. Print and post room is also hub for parcel collection.

18) Own staff

19) 8.5 FTE (Print and Post combined)

20) N/A

21) N/A

22) N/A

23) Yes

24) UKMail / DHL E-commerce Oct25 until Oct 26

25) Cathryn Coates – Business Manager