Lincolnshire Archives

COVID-19

Archives Reopening

Lincolnshire Archives will re-open for pre-booked visits only, from Tuesday 13 April.

We will be open Tuesday, Wednesday and Thursday from 10am to 2pm.

Access is limited to a maximum of 6 visitors per day.

Bookings must be submitted at least seven days in advance (taken from 6 April).

To book a table within the search room and up to a maximum of six documents email [email protected]hire.gov.uk.

You will need to include within your email:

  • Your name
  • Date of visit
  • Estimated time of arrival
  • Contact telephone number

Your visit

Please arrive no earlier than five minutes prior to your booking time.

Ring the doorbell to the left of the door and stand back from the door.

You will be asked to wait outside until the member of staff admitting you has cleared the internal door area before entering.

To help ensure staff and visitors can remain safe please note the following:

  • Social distancing measures are in place, with queuing systems in place and signage.
  • Visitors will be required to wash their hands prior to entering the search room.
  • Collection returns will be quarantined for 72 hours before being made available again.
  • We cannot provide access to resources that cannot be disinfected or quarantined.
  • We recommend visitors bring their own cameras if they need to make copies.
  • In some instances, you may be asked to wear gloves, which will be provided for you.
  • The disabled toilet will be available on request, all other toilets are closed.
  • All hard surfaces in the reading rooms will be thoroughly cleaned between each session.

Donations and withdrawals

You can still make an offer of donation or request to withdraw your records. Please email [email protected] for further details.

NHS Test and Trace

We are required to collect details and maintain records of visitors for 21 days.

This will include:

  • Name
  • Contact number
  • Date of visit
  • Arrival and departure times

Personal data that is collected for NHS Test and Trace will only be used for this purpose.

After 21 days information will be securely disposed of or deleted.

About the Lincolnshire Archives

We provide access to resources that can be used to research history and culture in Lincolnshire.

You can use our search room to consult:

  • original archives
  • microfilm resources
  • library material relating to the county

We hold records from the former Lindsey, Kesteven and Holland county councils. We also hold records from Lincoln Diocesan Record Office.

We have collections of national and international significance, such as the Bishops Rolls and Registers. These date from 1214 and form the core historical records of the diocese of Lincoln.

Our search room is open from 10am to 4pm, Tuesday to Saturday.

 

What you can find in the archives

Primary sources include:

  • ecclesiastical archives and parish records (Church of England), including:
    • registers of baptisms
    • marriages and burials
    • Banns Books
    • Overseer of the Poor records
    • Bishops' transcripts
    • tithe and enclosure
  • non-conformist records (for example, Methodist, Quaker etc)
  • Poor Law Union, or workhouse, records
  • electoral registers
  • wills and administrations
  • Lincolnshire Estate records
  • public records, including manorial and court records
  • local authority records, including parish councils and school records
  • drainage and court sewer records
  • asylum hospital records

Secondary sources and indexes include:

  • Foster library, including county directories, historical journals and parish histories
  • Census records
  • birth, marriage or death records
  • Lincolnshire Family History Society indexes

Book archive resources

We recommend that you book our search room in advance.

You can order up to six documents in advance of your visit. You must provide us with the full reference for each document. You can find these on Lincs to the Past.

We are open 10am until 4pm, Tuesday to Saturday, except Bank Holidays.

You must make advance requests by 2pm the day before. Advance requests for Tuesdays must be made by 2pm on Friday.

For advice, email [email protected].

You can also call 01522 782040 and ask to speak to the search room staff.

Book the search room

Inside the search room

You may take notepads smaller than A4, pencils, sheets of paper, glasses, maps, charts and reference books.

You are not allowed to take pens, bags, coats, folders, files or plastic wallets.

Lockers are provided for belongings and phones must be put on silent.

Accessibility

Our facilities include:

  • a fully accessible search room
  • a bookable and drop-in computer on height adjustable tables
  • magnifying glasses
  • an induction-hearing loop at reception
  • an accessible toilet
  • two accessible spaces in our car park. Blue Badge holders must give us 24 hours’ notice to reserve these
  • assistance dogs permitted in all areas of the search room

There is a free car park in Rosemary Lane to the rear of the building for visitor use.

Fees and charges

Our staff reply to general enquiries about the archives and library material free of charge.

There is no charge for using the search room resources other than the self-service microfiche and computer print-outs.

Book a search room table

Museum collection and archives enquiries and research

  • Search of catalogues, registers and indexes: £17.50 per hour (maximum one hour)
  • Research enquiry (basic - single source): £17.50 per hour (maximum one hour)
  • Research enquiry (detailed): £35
  • Research enquiry (complex): £43.50
  • Access to stored collections or assisted research: £35-£190
  • Advice and guidance (third party): £63.50 per hour

Reprographics and copying services

  • Self service microfiche print-outs (A4, black and white): £1.00 per sheet
  • Camera pass (use of own camera): £11.50 per day or £112 per year
  • Provision of Baptism certificates: £15.00
  • Certification or copies: £11.50
  • Supply: Collection in person – free, posted – POA

Digital photography orders (staff facilitated)

These charges apply to our normal response time of completing orders within 28 days.

Where we receive a request for a rush order, prices are three times standard charge, subject to the availability of staff.

  • Minimum order (applies to all orders): £5.50
  • Copy of existing digital image: £2.50
  • Creation of a new digital image: £6.00 per document, plus £6.50 per shot for documents up to A2 or £9.00 per shot over A2. Oversize documents POA.
  • Supply of digital images: £4.00 email order, £9.50 for CD

Paper Prints (staff facilitated)

These charges apply to our normal response time of completing orders within 28 days.

Where we receive a request for a rush order, prices are three times standard charge, subject to the availability of staff.

  • Minimum order (applies to all orders): £5.50
  • Photocopy - black and white: £6.00 handling charge per document plus £1.50 per page for A4 or £2.00 per page for A3
  • Creation of a copy- colour: £6.00 per document plus £2.00 per page for A4 or £2.50 per page for A3
  • Supply of printed images: Free during opening hours

Publications and reproductions

Books, e-books and CDs (per image, per use)

  • Non-profit local publications (Lincolnshire) up to 1,000 copies: Inner page £21.50, cover £53.50
  • Non-profit local publications (Lincolnshire) over 1,000 copies: Inner page £43, cover £106
  • Publications up to 1,000 copies: Inner page £53.50, cover £132.50
  • Publications over 1,000 copies: Inner page £106, cover £265

Newspapers/magazines (per image, per use)

  • Lincolnshire publications: Inner page £39, cover £95
  • National/international publications: Inner page £53.50, cover £132.50

Commercial posters/advertising/merchandise (per image, per use): £265.50

Websites

Educational websites (not for profit): £31.50

Commercial websites: £64

Broadcasting (per image, per use)

Regional broadcast (1 transmission) £80 single country broadcast (1 transmission) £106

World broadcast (1 transmission) £160 five-year use/multiple transmission £318

Displays and exhibitions (up to A3 size) (per image, per use)

Free entry (non-profit) exhibitions: £20.50 temporary, £41 permanent

Commercial (charged entry) exhibitions: £61.50 temporary, £123.50 permanent

Unpublished use (per image, per use)

  • Educational use in classroom only: Free
  • Personal use (without publication): Free
  • Use in official report or survey: £16
  • Lincolnshire County Council reproduction of images: Free for internal use/ not for profit up to five images. POA on other requests.

Donations

We enrich our collections through:

  • donations
  • purchases
  • wider collecting of items of historical significance

The cost of caring for collections is high. We must collect our material carefully. This means that we are not able to accept everything offered to us.

We accept donations based upon our collections, priorities, legislation and policy.

If you would like to offer a donation, email [email protected].

We will not accept any material that:

  • does not have a Lincolnshire connection
  • has not been agreed by a collections officer in advance
  • arrives via unsolicited post

If we are unable to contact you, we will dispose of it


 

Free collections access days

We allow free access to collection items on monthly dates throughout the year.  

You can book a one-hour appointment for up to two people. We will provide a curator or archivist to support you where possible. 

Free access dates

Our 'Managed Access to Collections' scheme has been suspended until further notice due to COVID 19 restrictions.  Free access dates for 2021 will be published as soon as the scheme is reinstated.  Please check our website for updates.

Booking closes two weeks before each date.

If you book access outside of these dates, fees and charges will apply.

You will need to travel to the location where we hold your requested item. This could be at:

To book, email [email protected].

What happens next?

If we can meet your request, we will send you a booking confirmation.

We will give you the venue details and a point of contact for your visit.

If we cannot meet your request, we will tell you why. Where appropriate, we will invite you to resubmit a request for an alternative date.