Education and skills privacy notice - Privacy notices

Why we collect information about you
  • for processing school admissions and exclusions
  • curriculum development and provision of extra-curricular services such as music services and performing arts
  • to provide education welfare services for children missing education and children receiving elective home education
  • to support the learning needs of children and young people who may, or may not, have special educational needs
  • to provide access to education for ethnic minorities and travellers
  • supporting the management of schools
  • teacher development
  • investigating and prosecuting non-school attendance
  • for processing school meal applications
  • to provide careers advice and developing employment skills
  • to provide advice and support to parents, schools and governors
  • compliance with regulatory/inspection regimes, such as Ofsted
  • improving service performance
  • reporting and completion of statutory returns to central government
What type of information we may collect
  • name, date of birth, address and other contact details
  • unique identifiers such as pupil reference number
  • educational history including attendance and achievement
  • history of professional involvement such as early help, social care and Special Educational Needs (SEN), team around the child plans, child in need plans or a child protection plan
  • financial information 

We may also process some special category (sensitive) data such as:

  • race or ethnic origin
  • physical or mental health details
  • religious or philosophical beliefs
  • sex life and sexual orientation
Lawful bases for processing information about you
  • necessary to comply with a legal obligation
  • necessary to perform a task carried out in the public interest or in the exercise of official authority
  • necessary for reasons of substantial public interest
How we may collect your information
  • provided to us directly by you
  • provided by another individual, such as a parent or carer
  • provided by professional organisations such as schools, OFSTED, training providers
  • Department for Education and other local authorities
  • provided by the National Governors Association (NGA), inspiring governors, teaching schools and national and local leaders of governance.
Who we may share your information with
  • schools, including maintained schools, academies, independent and special schools
  • post-16 education and training providers
  • partner organisations, which may include National Health Service (NHS), health visitors, midwives, police, doctors and mental health workers
  • other local authorities
  • voluntary and charitable organisations
  • further education colleges and sixth form colleges
  • early years providers in the maintained, private, voluntary and independent sectors that are funded by the local authority
  • behaviour outreach support services
  • Disclosure and Barring Service
  • courts and tribunals
How long we hold your information for

We are required to retain your information for as long as is necessary, after which it will be securely destroyed.

Further information on retention periods is available through our customer privacy notice.

Your information rights

You have several rights in relation to the information that the council holds about you. For information about your rights, when they might apply and how to make a request to exercise them, please see our customer privacy notice.

You may also be interested in