COVID-19 response privacy notice - Privacy notices

Who we collect information about
  • members of the public
  • residents of Lincolnshire that have tested positive for COVID-19
  • individuals and family members of individuals that are employed by the council or one of the council’s service providers that are displaying symptoms of COVID-19
  • employees, volunteers, contractors and other individuals who form part of the council workforce
  • key workers
  • members of community groups offering support to vulnerable individuals
  • businesses, including sole traders, running local initiatives to provide additional support in their communities
  • visitors to public sites operated by the council
Why we collect information about you
  • to inform the council's response to the ongoing pandemic
  • to prioritise offers of help, social care and support to those identified as clinically extremely vulnerable to COVID-19
  • to facilitate referrals for COVID-19 testing
  • to ensure the provision of childcare for the children of key workers
  • to inform workforce and business continuity planning, including redeployment
  • to co-ordinate the community response to COVID-19
  • to process applications for the Local Member Coronavirus Grant Scheme
  • for intelligence purposes and understanding trends
  • to assist with contact tracing
  • to assist with the vaccination programme
What type of information we may collect
  • name, date of birth, address and contact information
  • unique identification numbers
  • next of kin and emergency contact details
  • information about your family
  • details about your lifestyle and social circumstances
  • financial information
  • dates and times of visits to public sites operated by the council
  • details of close contacts and how you came into contact with them

We may also process some special category (sensitive) data such as:

  • details of your COVID-19 symptoms, including when they started and their nature
  • COVID-19 vaccination related data
  • whether you are vulnerable and are likely to require support
  • physical or mental health details, which may include temperature checks at sites where it is deemed necessary prior to admittance
  • race or ethnic origin
Lawful bases for processing information about you
  • necessary to comply with a legal obligation
  • necessary to perform a task carried out in the public interest or in the exercise of official authority
  • necessary for reasons of public interest in the area of public health
  • necessary for the provision of social care and the management of social care systems
  • necessary for the performance of a contract
  • necessary for carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law
  • necessary for the purposes of preventative or occupational medicine and for the assessment of the working capacity of employees
  • necessary for reasons of substantial public interest 
How we may collect your information
  • provided to us directly by you
  • provided by a family member
  • provided by another organisation involved in the provision of health, social care, education and welfare services
  • provided by government bodies such as Public Health England, the Cabinet Office or the Department of Work and Pensions
  • provided by other local authorities
  • provided by elected members
Who we may share your information with
  • health service providers including NHS Agencies
  • NHS test and trace programme
  • NHS vaccination programme
  • other health, social care, education and welfare organisations and professionals
  • local and central government
  • voluntary and charitable organisations
  • providers of goods and services
  • elected members
  • police
How long we hold your information for

We are required to retain your information for as long as is necessary, taking account of Government advice and the on-going risk presented by COVID-19. As a minimum the information outlined in the privacy notice will be kept for the duration of the COVID-19 response at which point it will be reviewed and an appropriate retention period applied.

When the information is no longer needed for this purpose, it will be securely destroyed.

Further information on retention periods is available through our customer privacy notice.

Your information rights

You have several rights in relation to the information that the council holds about you. For information about your rights, when they might apply and how to make a request to exercise them, please see our customer privacy notice.

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