Travel and expenses policy

Use of taxis 

Employees may only hire a taxi when no other suitable mode of transport is available. They must have the approval of their line manager.  

Rail travel 

All planned rail travel arrangements must be authorised in advance by the employees line manager and Budget Manager 

Employees can make these arrangements through their service area Business Support Team. The team will book using the most cost-effective method.  

If an employee has a procurement card, they may use this to purchase the most cost-effective train ticket. They may only buy standard class tickets. 

Rail fare should only be reimbursed through the expenses process in exceptional circumstance with line management approval.

Air and overseas travel  

All air and overseas travel arrangements must be authorised in advance by the appropriate: 

• director
• or, assistant director  

To make the arrangements, employees must complete the Air and Overseas Travel Request Form 

Bookings should be made by procurement card. The employee should retain a copy of the authorisation. The service area Business Support Team can assist with these arrangement.